Volunteer-Administrative Assistant

Career Trek is currently seeking an organized and proactive volunteer to join our team as an Administrative Assistant. Throughout your volunteer placement, we'll provide you with support, mentorship, and guidance. You will have the opportunity to learn skills like customer service, payroll set-up, donation processing, basic accounts payable, presentation skills, interpersonal, oral and written communication skills.

This position requires excellent written communication and interpersonal skills, exceptional attention to detail, and the ability to multitask effectively. This is an exciting opportunity for anyone looking for work experience in the Administrative or Human Resource field.

Responsibilities

• Filling in cheque requisitions when needed and ensuring invoices are paid.


• Reconcile monthly expenses


• Assisting with job posting & background checks


• Review, sort and distribute incoming and outgoing mail and couriers


• Maintain and update electronic and paper files, records, and databases, ensuring confidentiality and data integrity.


• Monitor and order office supplies


• Provide administrative support to Board and Senior Management Team.


• Coordinate and organize meetings, logistics, catering, and audiovisual setup.


• Assist with travel arrangement for Senior Management


• Minimal Reception duties


• Data entry

How to Apply

Send in your resume and cover letter with subject line Administrative Assistant Volunteer to careers@careertek.ca Application deadline: Aug. 15, 2024. While we thank all applicants, only candidates selected for interviews will be contacted.

Career Trek is committed to an employment equity practice that achieves a workforce reflective of the community at large. Applicants are encouraged to self-declare on their cover letter. For more information about Career Trek, please visit: www.careertrek.ca

Career Trek's Vision

Inspiring life-long learning today, for a just and equitable tomorrow.

Career Trek's Mission

Career Trek works collaboratively to remove barriers to education, employment, and life-long learning opportunities through hands-on career exploration, mentorship, and workshops.

About Career Trek

Career Trek is a registered charity that helps young people discover the importance of education and career development. Career-oriented programming, complete with hands-on activities, ignites participants' passion for learning. Career Trek inspires young people to recognize their own potential.

For more than 20 years, Career Trek has been offering programs for children, youth, and adults in the areas of education and career development. Career Trek provides an experiential, hands-on, learning opportunity that increases skills, competence, confidence, knowledge, self- awareness and understanding. It is Career Trek's belief that its hands-on career-related activities and workshops enhance each participants' level of engagement in their education and ultimately supports the commitment and investment they will make to achieve career success and life satisfaction.

With Career Trek, the path to career success becomes clear and well-marked. Participants leave the program empowered by knowledge and experience. They can make important decisions about the future.

Qualifications:

• Excellent communication skills, verbal and written


• Post-secondary education in administration or human resources is considered an asset.


• 2 years of related administrative experience in a professional working environment.


• Proficient in using Microsoft Office software (e.g., Microsoft Office Suite) and office equipment (e.g., printers, scanners, Pitney Bowes Mail machine).


• Experience using Payworks and a database software will be an asset.


• Ability to prioritize tasks in a fast-paced environment and independently complete a variety of secretarial duties.


• Demonstrated ability to effectively contribute to a team environment.

• Filling in cheque requisitions when needed and ensuring invoices are paid.


• Reconcile monthly expenses


• Assisting with job posting & background checks


• Review, sort and distribute incoming and outgoing mail and couriers


• Maintain and update electronic and paper files, records, and databases, ensuring confidentiality and data integrity.


• Monitor and order office supplies


• Provide administrative support to Board and Senior Management Team.


• Coordinate and organize meetings, logistics, catering, and audiovisual setup.


• Assist with travel arrangement for Senior Management


• Minimal Reception duties


• Data entry

Working Conditions

• We are located in the Exchange District (35 King Street) and our staff work from the office on Mondays, Wed, & Thursdays and the rest from home.


• Our office hours are Mondays to Fridays, 8:30 a.m. to 4:30 p.m. This opportunity is a hybrid role and reasonable accommodations can be made around your schedule.


• A stable internet connection is required to work from home. A laptop will be provided.